AWARD PACKET PROCEDURES

Please read the following guidelines to ensure you receive your awards in a timely manner:

1.  All nominees, Ancient Order, Honorable Order and Molly Pitcher, must be current members of the United States Field Artillery Association.  (Molly Pitcher nominees are not required to purchase a membership if their spouse is also being nominated or is a current member.  Please include spouses� first name and last four if a current member).  Any nominee who is not a current member may purchase a one year membership at www.fieldartillery .org.

2.  If the unit is purchasing a one year membership for a nominee, you must include the $25 one year membership fee in addition to the $30 award packet.  You must also include a separate document listing all non member nominees� home address, email and phone number.

3.  If you do not have an approving authority (FA O5 or above currently in FIELD ARTILLERY command), letters of recommendation must be submitted for each nominee for all Honorable and Molly Pitcher nominees to be approved by our post O5 commander.  Ancient Order nominees must always have a letter of recommendation and will be approved by FA Commandant.

4.  If you have more than one nominee being nominated, your packet will need to include one multiple nomination form signed by your approving authority, one memorandum with all nominees listed (Ancient, Honorable and Molly Pitchers) signed by your approving authority and ONE form of payment for all awards.  Multiple nomination forms and multiple payments cannot be accepted and the packet will be returned to sender potentially causing late charges to apply.  If you only have one nomination, you will need to submit one Individual Nomination form signed by your approving authority and a letter of recommendation if you do NOT have an approving authority.   

5.  All award packets must be postmarked thirty days or more prior to the presentation date to avoid late fees.  Those postmarked within thirty to fifteen days of presentation will add a 25% late fee per award and those postmarked within two weeks of presentation will add 50% late fee per award plus an express shipping fee depending on the number of awards submitted.  (1-5 awards, $12.95, 6-15 awards, $16.95, 16-30 awards, $22.95, 30+ awards, $29.95)

REMEMBER:  A COMPLETE PACKET MUST BE SUBMITTED TO AVOID LATE CHARGES.  THIS INCLUDES A SIGNED NOMINATION FORM, A SIGNED MEMORANDUM (IF MULTIPLE NOMINEES), ONE FORM OF PAYMENT FOR ALL NOMINEES AND THE HOME ADDRESS, EMAIL AND PHONE NUMBERS FOR ALL NON USFAA MEMBERS THAT THE UNIT IS PURCHASING A MEMBERSHIP FOR.  FOR THOSE THAT DO NOT HAVE AN APPROVING AUTHORITY, LETTERS OF RECOMMENDATION MUST ACCOMPANY THE PACKET.

Current forms and an example memorandum are on the left side of the awards  page.  Please do not hesitate to call our office if you have any questions.  We are happy to help.  Call 580-355-4677 and ask to speak to the Awards Manager.